Privacy Statement

Last Updated: 22 February 2026

  1. Introduction

    IMJ Software Limited ("we," "us," "our") respects your privacy. This Privacy Statement explains what personal data we collect through Kleanflo.com, why we collect it, how we use it, and your rights.

  2. Personal Data We Collect

    • Account Information: name, email, organization, password (encrypted).
    • Calendars and Scheduling Data: event details, attendees, locations, to integrate with Microsoft and CalDAV calendars.
    • Usage Data: logs, IP addresses, device/browser details, timestamps for troubleshooting and analytics.
    • Billing Details: payment method and billing address when you subscribe.
    • Support Correspondence: emails and chat transcripts when you contact us.

  3. How We Use Data

    • Provide, maintain, and improve the Service.
    • Authenticate your sessions and secure your account.
    • Sync with connected calendars and third-party services.
    • Send transactional messages (for example, confirmations and alerts).
    • Analyze usage trends to enhance features.
    • Comply with legal obligations and defend our rights.

  4. Sharing and Disclosure

    • Third-party Integrations: We only access your data within Microsoft, CalDAV, or Google APIs when you authorize those integrations.
    • Service Providers: We share data with vendors who help operate the Service (for example, hosting and analytics), but they must process it only as instructed.
    • Legal Requirements: We may disclose data to comply with laws or respond to lawful requests.
    • Business Transfers: In a merger or acquisition, data may be transferred as part of the transaction, with notice when required.

  5. Data Retention

    We retain account data as long as the account is active, plus a reasonable period after deactivation to meet legal obligations and allow recovery.

  6. Security

    We implement reasonable technical and organizational measures (encryption, access controls, monitoring) to protect your data. However, no system is perfectly secure. If you suspect a breach, contact us immediately.

  7. Your Choices

    • Access and Portability: You can request a copy of your data.
    • Correction: Update inaccurate or incomplete information via your account settings.
    • Deletion: You can request account deletion; we will remove data unless retention is required by law.
    • Marketing: Opt out of promotional emails via the unsubscribe link.

  8. International Transfers

    We operate globally and may process data outside your country. When we transfer data internationally, we rely on approved transfer mechanisms (for example, Standard Contractual Clauses).

  9. Children

    The Service is not directed to children under 16. We do not knowingly collect data from minors.

  10. Updates to This Statement

    We may revise this Privacy Statement. Significant changes will be notified via the Service or email, and the Last Updated date will be refreshed.

  11. Contact

    For privacy questions or requests, email martin@imjsoftware.co.uk.